Event and Marketing Coordinator (EMC)

Full-Time Position

The EMC will assist with the coordination and execution of up to 25 events per year, as well as various marketing tactics. The EMC must be able to provide outstanding customer service, be an enthusiastic professional, have the ability to problem-solve, be willing to work occasional evenings and many weekends, and be able to build relationships with internal and external customers.

Start Date: December 2024 - January 2025

Hours:

  • A typical work week will consist of 5 days/week, 40-44 hours total.

  • Hours will be a combination of weekday work (in the office), Tournament weekend work (onsite), and occasional weeknight work.

    • Full-time events staff typically take Mondays off following weekend work.

  • Tournaments are typically on Saturdays, starting at ~8:00am and concluding at ~6:00pm.

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Key Responsibilities

Special Event Organizer (75%)

Tournaments & Social Events

  • Manage the execution of the full Special Event calendar (up to 25 tournaments annually)

  • Manage registrations and work with the Marketing Managers to sell out every event

  • Prepare logistics leading up to each event (player correspondence, bookings, paperwork, etc.)

  • Pack and transport supplies 

  • Run the events (set-up facility, answer questions, complete standings, take-down, etc.)

  • Complete tournament wrap-up items after the event (website updates, surveys, reviews, etc.)

Corporate Events

  • Assist in the execution of team building events for Corporate clients

  • Develop creative event plans that align with the team building goals of Corporate clients

  • Run Corporate events (set-up equipment, facilitate activities, take-down, etc.)

  • Develop company prospecting lists

Season-End & Post-Tournament Parties

  • Party preparation in the office (manage/prep champ shirt orders, player correspondence, etc.)

  • Set-up/take down of bar

  • Socialize with party-goers

  • Assist with distributing championship shirts and prizing

Marketing Assistant (25%)

Marketing Tactics

  • Administrative support for digital advertising

  • Develop and send promotional emails (primarily for tournaments and events)

  • Create print material for leagues and tournaments

Tradeshows

  • Assist with bookings

  • Assist with organizing and training staff

  • Set-up and take-down, as needed

  • Working at events, as needed

Events Team

  • Assist in Events Team management

  • Manage promotional supplies

  • P​rocess ballots and update database with new leads

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Key Requirements

Experience

  • Previous customer service experience

  • Previous event experience is an asset

  • High level of computer competence with Microsoft Office suite (Outlook, Word, Excel)

  • Past CSSC experience and/or sports background is an asset

  • HTML knowledge is an asset

Qualifications

  • Communication skills (writing, proof reading, and speaking)

  • Reliable

  • Organized

  • High attention to detail

  • Outgoing

  • Problem solver

  • Confident public speaker

  • Conflict management skills

  • Ability to work independently and as part of a cohesive team

  • Full access to a vehicle is required

Compensation

Salary Salary

  • $45,000 Annual Salary

  • $1,000 Annual Bonus Opportunity

  • Annual Performance Evaluations and Raises

  • Comprehensive Group Health Benefits Package w/ Greenshield

  • $1,000 Annual Health and Wellness Spending Allowance

  • $40/Month Cell Phone Allowance

Vacation Vacation

  • 3 Weeks Vacation

  • 4 Flex Fridays & Birthday Off

  • 3 Paid Volunteer Days

Perks Perks

  • Unlimited Free Play in Sport & Social Club Leagues and Tournaments

  • Calgary Flames Season Tickets

  • Professional Development Training

  • Casual Dress Code

  • Company/Team Bonding Events

  • Free Parking

  • Internal Career Progression/Mobility Opportunities

  • Professional Development Allowance

  • Annual Sports Gear Allowance

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The Company

The SSC culture is built on a foundation of high performance and results, along with teamwork and collaboration. We place a strong emphasis on hiring exceptional people and giving them the tools and guidance that they need to excel in their roles. New staff are given strong support and direction but are encouraged to gain freedom through commitment and results.

A note from our former Event & Marketing Coordinator (Tiona):

"Who knew that you could combine your love of sports with work?! Being the EMC at SSC for 2 years was an absolute dream come true. 

I've played sports my entire life, and they have always been such a vital role in both my physical and mental health. SSC is an extremely welcoming environment, with a focus on hard work and fun, and the tools to advance yourself in work and life.

As the EMC, I was able to challenge myself to make events bigger and better than ever before. This position pushed me to step outside of my comfort zone and kept me continually striving to do better. Seeing all of the smiling faces on a tournament day was one of the most rewarding feelings!"

Apply Now

  • All applicants must complete the online pre-interview form. Please attach your resume and cover letter when prompted.

  • Please direct cover letter to Mr Cooper Woycheshin

We look forward to hearing from you!